AGM Agenda

Our Annual General Meeting will be held on May 3rd, 6 P.M. at The Tipperary Inn. We will be electing new officers as well as discussing the future of the club. This is the time for everyone to come out and express their thoughts and opinions. All ideas are welcome and encouraged because the end result will be a better club for everyone.

Here's a short overview of the meeting.

1. Gather and get some drinks.
2. Short discussion on the club's present and future status.
3. Nominations for officers.
4. Discussion on the candidates.
5. Vote.
6. Announcement of the new officer.
7. Once the elections are done, we will have an open forum to discuss the club and continue the drinking and merriment.

A couple of notes on the election process:

1. In order to vote or hold office, a person must be current on their dues. This means paid in full for the 2007-2008 season or on an approved payment plan.
2. There are no restrictions on who can be an officer. It doesn't matter if you just joined the club or you were an original member. What we need are officers with the desire and dedication to the club. Don't be shy. If you think you are the best person for the job, stand up and present yourself.
3. We usually vote by show of hands, unless there is a strong objection, in which case we will go to secret ballots.
4. In order to vote, a person must be current on their dues.

I hope you guys noticed a little emphasis on the requirement to vote. You have got to get your money in to me. You can use PayPal or you can call me. 214-558-1634. I will work with you, but you've got to talk to me. This is the number one issue with the club at the moment. Here's a chance to fix it and eliminate it.

We have 4 officer positions for election. Our current officers are:

President - Dave Tanguay

Secretary - Bloo Daniels

Match Secretary - Dan Cook

Treasurer - Greg Necastro

We do appoint people to special committees (Mudfish, social, etc.), but they are not elected.

Any member in good standing can hold an officer position. From the club by-laws, here are the officer descriptions:

5.4.A. President.
The President shall have overall responsibility for the regular administration of the Club’s business affairs, including the following:
i. Serve as primary contact with the USA, Western, and Texas Rugby Union to insure compliance with all Union requirements;
ii. Maintain banking and credit accounts as needed by the Club;
iii. Hold signature authority for the Club bank account (s);
iv. Present disciplinary matters to the Board for determination;
v. Supervise and organize club social activities (both after matches and otherwise);
vi. Appoint additional club officers pursuant to Article 5.4.E
vii. Monitor the performance of other club officers; and
viii Exercise such other powers as are set fourth in these Articles and/or are necessary to the functioning of the Club.

5.4.B. Secretary.
The Secretary shall assist the President in the execution of his duties and, more specifically, shall be responsible for the following:
i. Publication and distribution of the Club newsletter and web site.
ii. Maintenance of Club mailing lists, including Full and Social
Members, potential sponsors, and former Members.
iii. Take and maintain minutes of all general meetings of the Club.
iv. Coordination of recruiting efforts;
v. Maintenance of Club recruiting advertisements and match advertisements in local newspapers; and
vi. Such other duties as may be delegated to the Secretary by the President or Board

5.4.C. Match Secretary.
The match Secretary shall be responsible, in consultation with the Board of Trustees, for the scheduling of matches and tournaments for Club play and for the maintenance of such schedule, including the following:
i. Reservation of playing fields and payment of appropriate fees for such fields;
ii. Coordination with the Texas Society of Rugby Referees for scheduled matches;
iii. Reporting of match results to the Texas Rugby Union and local newspapers;
iv. Attendance at all Texas Rugby Union scheduling meetings;
v. Serve as Sergeant-At-Arms at all Meetings of the Club.

5.4.D. Treasurer.
The Treasure shall assist the President in the maintenance of all Club banking and credit accounts. In addition, he shall be responsible for the following:
i. Collection of dues and assessments, if any, pursuant to the dues schedules established by the Board;
ii. Coordination of all fund-raising activities undertaken by the Club;
iii. Assist the Board in annually establishing dues, payment schedules and budgets; and
iv. Report to the President and Captains when Members are not in good standing as a result of failure to pay dues and assessments.
v. Hold signature authority for all the Club bank accounts.

That's all for now.